Committee Minutes Archive
Chelsfield Village Society Committee Meeting Minutes Wednesday 31st March 2010
Present: Dan Sloan, Bridget O'Donnell, James Hummerson & Catherine Gandolfi
1. Apologies for absence from Alan Johnson and sick list: David Lambert, Melanie Stevens and Pam Ames
2. Minutes of last meeting The minutes were accepted as a true record.
3. Matters arising from minutes
Pam not present but Catherine will ask her to follow up school's response to
our wish list. Action Catherine and Pam.
We had a meeting with Pat Allan, council rep and Councillor Grainger. Dan,
David, Melanie and Catherine present. The leaseholder has no objection to concept
of a car park. Kent County Council the landowner, have the final say. They refused
a car park on another part of Mr Allen's lease holding for Chelsfield Park Hospital.
David was actioned to ask Mandy Lamond about her Neighbourhood watch commitment.
As David is not present there is no news on this matter.
Planning application for house next to Little Lillys has been refused but they
are appealing.
4. Secretary's report
The Village Society has very recently received an email from a resident
of Hewitts Road about the ever expanding operations at Blubell Farm This coincided
with a phone call Catherine had from Iain Morrison on the same mater. The Village
Society will give what support it can involving the local councillors. Action
Catherine
5. Treasurer's report
Balances: Current Account £115.33, Savings
Account £1523.32, Cash £40.68
6. Communications
Both website and newsletter continue. James requested 2 extra copies of
the Village Voice. Action Catherine
7. Committee reports
APCA - There has been such an increase in applications in conservation areas
that the panel has difficulty getting through their workload. They used to go
home early!
Village Hall - The Jack Devine memorial bench has been replaced.
LBBRF - Catherine read out some news from the latest meeting which will be put
in the next Village Voice.
Road Safety - Paul Bennett has volunteered to take on this role and Catherine
has put him I touch with the panel chairman.
Neighbourhood Watch - See matters arising. Action David
8. Planning Applications
A rebuild of Cannock Day Nursery has been refused
contrary to first impressions and will be appealed.
9. Planning matters:
The Village Voice also received an email about
Bluebell Farm. It's good to see residents using the contact details in the Village
Voice
10. AOB
The judges for the produce Show are booked and Well Hill are
taking a turn at writing the show schedule.
Dan wanted it minuted that the Internet Café was a valuable local project.
11. Dates of next meetings
All Wednesdays 8.00pm in the Parish Room
May 19th, June 9th (to plan for Summer Fair on 10th July), August 11th, October
13th
The meeting closed at 8.50pm.
Chelsfield Village Society Committee Meeting Minutes Wednesday 27th January 2010
Present: Pam Ames, Melanie Stevens, David Lambert, Dan Sloan, Bridget O'Donnell, James Hummerson & Catherine Gandolfi
1. Apologies for absence Alan Johnson
2. Minutes of last meeting The minutes were accepted and commended as being nicely brief.
3. Matters arising
The traffic wish list has been sent to Julian Grainger,
Samaris Huntington-Thresher and Colin Smith. Pam said she had taken the opportunity
to raise it with the prospective Conservative MP Jo Johnson. The cost of the
Village Voice is around £500 a year.
4. Secretary's report
The wish list has been circulated to interested local parties in the hope
of eliciting supporting letters to Colin Smith. The parties were: Chelsfield
Primary School, The 5 Bells, The Village Hall, Chelsfield Players, Chelsfield
Cricket Club, Cannon Leslie Virgo. There had been no response to date from the
school or its Chair of Governors Mrs Vassie. Pam will chase this up. Action
Pam
TfL has been contacted in particular about the difficulties the bus encounters,
with a photograph the bus stuck behind a van. Samaris has been requested to
ask Bromley Council's legal department to write to Pat Allan regarding releasing
some of his land in Skibbs Lane for a car park.
5. Treasurer's report
The membership is currently the highest it has
been for over 10 years, 5 new members having come via our entry in the Church
magazine. Thank you Pam. Balances: Current Account £146.33, Savings Account
£1523.01, Cash £22.68
6. Communications
Both website and newsletter continue. Melanie requested
one more copy of the Village Voice for her circulation round. Action Catherine
7. Committee reports
APCA - We have replied to a request from the APCA checking our delegate's details.
Janet Parsons attends APCA meetings when a planning application in our area
is on their agenda.
Village Hall - In need of repairs
LBBRF - Catherine read out a list of information from the latest meeting which
will be put in the next Village Voice. Action Catherine
Road Safety - Catherine will email Jeremy to find out if he still wants to be
on this panel. Action Catherine
8. Neighbourhood Watch
David asked Catherine to send him an email to
remind him to ask Mandy Lamond about her Neighbourhood watch commitment. Action
Catherine then David
9. Planning Applications
An application for a house in the old paddock between Orchard Cottage and Little
Lillys has been submitted. This is for less than half the available plot. Catherine
will write on behalf of the Village Society expressing the results of our discussion.
Action Catherine
Only valid planning objections should be made. Recent government legislation
suggests that objections regarded as being "vexatious" may result
in costs being awarded against the objectors. All were encouraged to write separately.
Melanie had been told unofficially that the more objections sent the better.
10. Planning matters
The difference between planning applications and planning
matters was queried. Planning applications includes official applications submitted
to Bromley Council. Planning matters concern items which perhaps should be the
subject of applications or apparent contraventions. There were no planning matters.
11. AOB
Dan had received a letter from Dave Walker, friend of Carol Margetts requesting
that the Village Voice was no longer delivered to his house. He criticised what
he felt was the trivial nature of the newsletter and the failure of the village
to discover Carol's death earlier. Catherine will amend the delivery round.
Action Catherine
12. Dates of next meetings
All Wednesdays 8.00pm in the Parish Room
March 31st, May 19th, June 9th (to plan for Summer Fair on 10th July), August
11th, October 13th
The meeting closed at 9.40pm.
Chelsfield Village Society Committee Meeting Minutes Wednesday 9th December 2009
Present: Pam Ames, Melanie Stevens, David Lambert, Alan Johnson, Catherine Gandolfi and Julian Grainger
Apologies for absence: Joy Ellard, James Hummerson, Bridget O'Donnell
Traffic. Discussion with advice and input from Councillor Julian Grainger. Separate "Wish List" compiled and circulated. The peak time for traffic problems during the week is 8.00am and parking problems 8.30 - 9.00am and 3.00 - 3.45pm. As a guide, Julian told us the highway car park has 70 spaces.
The last meeting had 4 members present - Joy Ellard, Bridget O'Donnell, David Lambert and Catherine Gandolfi. Kit was used as an opportunity to update Joy and Bridget on the "Wish List" initiative.
Very little time remained for the rest of the agenda.
There were no matters arising from minutes
Secretary's report - nothing to report
Treasurer's report - Current Account £127.33, Savings Account £1523.01, Cash £50.27
Communications - Web site/Newsletter. Web site regularly updated and newsletter produced monthly.
Committee reports
APCA - nothing
Village Hall - nothing
LBBRF - nothing
Road Safety - nothing
Neighbourhood Watch. David will ask Mandy Lamond to arrange a re-launch. If no response we need to find a new co-ordinator.
Planning Applications - none
Planning Matters - none
AOB - none
Dates of next meetings:
All Wednesdays 8.00pm in the Parish Room
January 27th, March 31st, May 19th, June 9th (to plan for Summer Fair on 10th
July), August 11th, October 13th
Chelsfield Village Society Committee Meeting Minutes Tuesday 28th July 2009
Meeting opened at 8.10 pm
Present: Pam Ames, Catherine Gandolfi, James Hummerson, Alan Johnson, David Lambert,
Apologies from Melanie Stevens and Bridget O'Donnell. Dan Sloan and Terry Sparkes are believed to be away.
2. Minutes of last meeting. Agreed.
3. Matters arising from minutes.
As Dan is away we have not heard anything
about the Village Hall clock or the progress of the handrail for which CVS.
Action Dan
Farm field next to playground - see secretary's report.
The Internet café has had its first session. Another session is booked
for Wednesday 5th August. The demand is currently for basic computer training.
Attendees are bringing their own laptops.
Biggin Hill finally replied to Catherine's email regarding a group visit. They
will contact again when these are back in operation.
4. Secretary's report.
We are still looking into the ownership of the field next to the children's
playground. Catherine read out email correspondence regarding this field between
Julian Grainger and Bromley Council's Head of Valuation & Estates and Principal
Valuer, Property Division. It is claimed that the land is let out on a secure
farm tenancy and as such is not available for any other purpose and cannot be
taken out of the farm. The valuer stated that part of the field could only be
used for car parking if the land was surrendered. Compensation would have to
be paid. The matter is further complicated by the fact that the land is actually
leased by Bromley Council from Kent County Council. It was pointed out that
the children's playground must have been part of this parcel of land at some
stage and that The Bungalow, once part of the farm, had also been released.
It was suggested that we ask Julian to investigate this point for us. We are
unable to contact the leaseholder as we do not have contact details. Would Bromley
Council be willing to provide them? Action Catherine
5. Treasurer's report.
Current account - £360.96, Deposit account - £1522.84,
Cash - £19.50.
6. Communications - Web site/Newsletter.
The web site continues to be updated.
Complimentary comments are being received about the Village Voice. Material
has been collected for the August edition.
7. Committee reports.
APCA. Nothing concerning Chelsfield Village.
Village Hall. Waiting to hear from Dan about the clock and handrail.
LBBRF. Neither David nor Catherine was able to attend the last meeting but information
would be obtained from the minutes and passed on.
Road Safety. Nothing reported
8. Traffic.
Catherine reported on the result of the sub-committee's walk around
village with Councillor Julian Grainger to discuss some of the village traffic
problems.
White 'gateways' to the village.
At a recent CVS meeting, it was suggested that these could be desirable to mark
the main entrances of the village (see the last VV), He agreed that these would
give drivers the message that they were entering a vulnerable area, and that
these would be a cost effective option. Suitable locations were identified.
Methods of slowing cars through village.
The introduction of traffic slowing measures such as chicanes were discussed,
but due to their expense he favoured road surface treatments such as the use
of cobbles to slow vehicles down by encouraging them to take a smoother, less
direct route. The introduction of an advisory 20mph speed limit in Warren Road
with associated signage such as narrow road was suggested.
Solutions for Warren Road/Court Road junction
Any road engineering improvements along Court Rd would be funded be Transport
for London.
Seeing the junction during a busy period, Julian did agree that measures would
help.Although a roundabout would be an ideal solution, this would probably be
considered too expensive. He considered that there was enough space around the
junction to allow it to be widened. This would then allow for a central refuge
to help those crossing straight over or turning right within the junction. The
refuge could be protected by bollards to make it safer. The widening of the
Warren Road junction would allow for two exit lanes out of Warren Road from
the direction of the station, and cut down on congestion at busy times.
Parking
Some progress is being made regarding a potential car park in the village. The
use of part of a field as a village/school car park is being investigated. However,
ownership of the field and planning permission for change of use was critical.
Julian thought that it may stand more chance of success if village events that
at present use this and other fields as overflow par parks help fund this project
by charging a fee to support it. Possible funds could come from several sources
such as safer travel to school initiatives.
Parking on corners and use of yellow lines
Some corners at junctions were identified as candidates for double yellow lines
as sightlines were obscured by inconsiderate parking. A site for possible permitted
two wheel pavement parking was identified to make the way easier for the buses.
The provision of residents' only parking areas was discussed but it would cost
residents in the restricted area £40-£50 a year for a permit.
For those of us that use the Windsor Drive shops and find the 13:00 - 14:00
parking restriction annoying, Julian said that there was no reason why both
sides of Windsor Drive should not have a different hour of parking restriction,
allowing for an overlap so that residents could park and use the shops around
lunchtime. This had been considered previously, but as yet with no action. He
suggested that we write/email to Councillor Colin Smith, who was dealing with
this problem.
Traffic in Chelsfield Lane
The verges in Chelsfield Lane are being eroded by heavy goods vehicles and coaches.
Problems with passing are common. This seems to be a new phenomenon, caused,
perhaps, by the use of satellite navigation devices. Vehicles have been reported
to the company owners but some sort of restriction may be needed as the current
signage is ineffective.
Further discussion resulted in David's suggestion of a mini-roundabout at the Warren Road/Church Road junction. A similar roundabout at the Chelsfield lane/Warren Road junction was suggested. Possible solutions suggested to the heavy goods vehicles using the unsuitable Chelsfield lane were: width restrictions height restrictions or one way operation. Due consideration needs to be given to farm vehicle access.
A sub-committee meeting will be held to compile our "wish list" for Julian to convey to Bromley Council.
9. Neighbourhood Watch.
Catherine has just received a belated email reply from
the Safer Neighbourhood Team (SNT) to her query about the boundaries of our
neighbourhood watch area and a possible re-launch. This was thought to be a
good idea. Details of our representative were passed on at their request so
that the SNT can ascertain whether the Lamonds are still actively involved.
One resident who was suggested as a replacement has declined to take on the
task but further avenues are being explored. It was agreed that Neighbourhood
Watch is important to the village. Details about the dog register were also
received and will be circulated via the Village Voice.
Several of us had heard about the theft and ransom of a dog in the Well Hill
area.
10. Summer Fair.
Our stall raised £205.50. Despite a request for bottles
going out in the Village Voice (around 200+ copies) only 11 people donated bottles.
Alan said he went door to door collecting last year. Pam said that was a good
idea and she and Bill would be happy to run the stall next year. The large amount
of rubbish still remaining at the back of the car park after the Summer Fair
had been noticed by several residents.
11. Planning Applications. None
12. Planning Matters.
The appeal for the Koi Farm site has been heard. The
car wash has to cease business within 28 days of the decision. The deciding
factor was the unacceptable noise levels reported by several neighbours of the
site and corroborated by the inspector. The display of stoneware is permitted
in a limited area but no storage. The Bungalow is Skibbs Lane was sold a couple
of weeks ago. The new owner is going to restore it. It has been reported that
inappropriate activity appears to be taking place on the Turfsoil site in Hewitts
Road. Nothing can be seen from the roadway but the reporting resident has been
asked to provide photographic support if possible before we can proceed.
13. AOB.
Pam related her problems with lunch time parking in Windsor Drive
and shared her correspondence with Julian Grainger on the matter. It is hoped
a sensible resolution will soon come into effect.
14. Dates of next meetings:
A traffic sub - committee meeting at Pam's. Date
to be decided.
Next committee meeting Tuesday September 22nd, 8.00, Parish Room
AGM Tuesday 3rd November 7.30, Brass Crosby Room. Bookings confirmed.
The meeting closed at 9.40pm.
Chelsfield Village Society Committee Meeting Minutes Tuesday 26th May 2009
Meeting opened at 8.10 pm
Present: Pam Ames, Catherine Gandolfi, David Lambert, Dan
Sloan, Melanie Stevens.
1. Apologies from Alan Johnson. Bridget O'Donnell and Terry Sparkes are
believed to be away.
2. Minutes of last meeting. Agreed.
3. Matters arising from minutes
Pam spoke to Leslie Virgo about possible use of the Diocese field. He informed
her that this was let so nothing can be done. Leslie was, however amenable to
the provision of a passageway through the garden to provide access to the school.
As a result of a concerted effort, the Church Road footway has finally been
cleared.
Melanie found that the field next to the children's playground is let for an
indefinite period. David pointed out that the agricultural lease had been varied
to release the bungalow. Further Action Melanie
Post meeting note. A response from Bromley Council made it plain that the lease
was for the life of the farmer and could be passed in to his descendents. It
could only be revoked in exceptional circumstances.
Dan produced an invoice for the Village Voice printing costs.
Catherine has yet to obtain a reply from Biggin Hill Airport regarding tours.
There is not imminent open day. David asked Catherine to ascertain if they would
do a tour for a private group. Action Catherine,
The Internet café
idea is waiting to see if there is any response to an item in the next issue
of Village Voice. Catherine said that she and Peter would be happy to host it
to start with.
4. Secretary's report. The Car Wash hearing is scheduled for June 1st at 11.30 am. Melanie reported that the Koi site was being tidied prior to the visit by the Planning Inspector. The CVS had received 2 emails at the CVS contact address: one regarding a Village Hall letting problem which had been passed on to the Trustees to deal with and an enquiry from a prospective new member.
5. Treasurer's report. Current account - £320.96, Deposit account - £1522.30, Current account - £6.83.
6. Communications - Web site/Newsletter. The web site continues to be updated with any items reported to the Council, accidents, minutes and the Village Voice. Village Voice is still keeping up monthly editions.
7. Committee reports.
APCA. Nothing concerning Chelsfield Village.
Village Hall. David pointed out that the Village Hall clock was telling three
different incorrect times. Dan said he would look into it. Action Dan
Catherine wondered about the progress of the handrail for which CVS had donated
£500. David guessed that the money had just been incorporated into the
general Hall funds. This needs to be pointed out to the Trustees. Action
Dan
LBBRF. Catherine recently attended a Federation meeting. A précis follows.
Transport Police: Transport for London have advised that 50 additional officers
will patrol stations and trains with immediate effect.
When problems arise there is often confusion as to which body is responsible
for major roads in the borough - Bromley Council or Transport for London. The
GLA representative, James Cleverley, has offered to help when required.
The Federation Chairman told us that the A232, from Locks Bottom to Orpington
is allegedly the second most dangerous road in the borough. 10 year figures
show 5 road deaths, but when the details of these deaths were examined 4 were
found not to be caused by genuine road traffic accidents. Traffic calming measures
have been introduced. The dangerous situation at our two Court Road junctions
seems to residents to be more worthy of attention and this will be pointed out
to our councillors
The Federation chairman asked for details of any pavement trip accidents in
the borough to pass on to the council port folio holder as the maintenance programme
is being cut back. The rolling pavement repair programme is available on the
council web site. It was pointed out that reporting defects by using green cards
or the web site meant that the council was liable for any subsequent accident
Road Safety. From a report by the Federation representative.
At least 40 people have been trained to use portable speed cameras but there
are only 2 in the borough. They are only used to identify problems then the
police are brought in to try to find a solution. Apparently these measures are
only effective whilst yellow jackets are present.
The Road Safety Panel chairman would like to know about "nasties"
in the borough. Urgent cases can be reported by email to the federation's road
safety representative.
A Federation delegate whose job entails dealing with the insurance aftermath
of road accidents involving foreign drivers is so appalled at the number and
severity of such accidents that she warned us all to stay well clear of foreign
drivers.
8. Traffic. This is the major topic of concern for the village although there was no response to a request for ideas in the Village Voice. A sub-committee comprising those present at this evening's meeting will met on Wednesday 17th June at 8.00pm at Pam's house to formulate some ideas to present to the councillors and residents.
9. Neighbourhood Watch. Further thefts are occurring of plants in containers
of various sorts and a tractor mower, only hours after being delivered. Neighbourhood
Watch needs to be more effective. David reported that Mandy Lamond insists she
still wants to be the representative. Pam suggested that if there is no effective
communication a replacement should be sought. From the Federation meeting: One
residents' area has introduced "dog watch", a scheme whereby dog walkers
keep a look out and report anything suspicious to their Neighbourhood watch
co-coordinator. Many residents walk dogs locally so perhaps we should introduce
our own "dog watch".
10. Produce Show. All is set. The schedule has been circulated with the
Village Voice and the judges secured. Well Hill will be helping as usual. Date,
19th September.
11. Summer Fair. Date 11th July. David will ask James to run the bottle
stall as Alan is away. Action David
Catherine has another easy to run
game which can use the same pitch. One stall has been booked.
12. Planning Applications. None.
13. Planning Matters. See secretary's report.
14. AOB. David reminded Dan that he had thought of providing an alternative organic vegetarian barbeque at the Summer Fair.
15. Dates of next meetings: Wednesday 17th June, Traffic Sub-committee,
8.00pm Pam's House.
Tuesday July 28th, 8.00, in the Parish Room
Dates of future meetings:
Tuesday September 22nd, 8.00, Parish Room
AGM Tuesday 3rd November 7.30, Brass Crosby Room. Bookings confirmed.
The meeting closed at 9.50pm.
Chelsfield Village Society Committee Meeting Minutes Tuesday 24th March 2009
Meeting opened at 8.10 pm
Present: Pam Ames, Catherine Gandolfi, David Lambert, Bridget O'Donnell,
Dan Sloan, Melanie Stevens.
1. Apologies from Joy Ellard, James Hummerson and Alan Johnson.
2. Minutes of last meeting. Agreed.
3. Matters arising from minutes.
Pam and Dan will talk to Leslie regarding
provision of parking/drop off facilities for the school. Action Pam and Dan
The field next to the playground is owned by Bromley Council, leased to a farmer
in Sussex, Pat Allan, maintained by Dave Gunn and sublet to graze horses. Hence
a large number of interested parties would need to be consulted. Melanie will
make enquiries to find out when the lease expires. Action Melanie
Members commented on the unsuitably large vehicles using our local roads (ignoring
the "unsuitable for heavy goods vehicles" signs) and the volume and
speed of traffic through the village.
Dan will produce an invoice for the Village Voice printing costs. Action
Dan
Melanie reported that 6 letters had been written to the Planning Inspectorate
opposing the car wash.
There is no further information regarding occupation of the out-building at
the front of Lilly's Farm.
David thanked the committee on Mary's behalf for the card and best wishes.
4. Secretary's report. Catherine said that she wrote a letter on behalf of the Village Society supporting the views of the neighbours affected by the car wash. She pointed out that the Village Society could not take sides but could point out the contraventions to local planning laws.
5. Treasurer's report. Current account - £328.96, Deposit account - £1522.30, Current account - £11.33.
6. Communications - Web site/Newsletter. The web site is expanding. All minutes and newsletters are made available. Post meeting note. Our submissions to the Chelsfield Events site are not being added to the site as frequently as we would like. We may have to start up our own web site so that we can keep it up to date.
7. Committee reports.
APCA. Nothing concerning Chelsfield Village.
Village Hall. Nothing reported.
LBBRF. Nothing concerning the village. The Federation has just had its AGM and
appointed a new chairman. The overwhelming concern at the moment is still Layhams
Road. There has been no further news or an application regarding the refuelling
of police helicopters at Biggin Hill Airport. Tours of the airport are available
for interested groups. David asked Catherine to look into this for interested
residents. Action Catherine
Road Safety. Jeremy Binns will now attend on our behalf as the representative
from Chelsfield Park did not want to represent our interests.
8. Traffic. An abbreviated report of the traffic item will be included in the next Village Voice and residents' views will be sought regarding the traffic/parking issues in the village. At the next committee meeting members will formulate some proposals prior to holding a public meeting of residents, incorporating any ideas from residents. These could include signage, parking restrictions and physical calming measures.
9. Neighbourhood Watch. There have been garage burglaries in Maypole
Road and Well Hill Lane. Dan said he would put an item in the Village Voice
to alert residents and remind them to look out for their neighbours. Action
Dan
A few months ago Bridget noticed a strange car leaving her drive when she got
up in the morning. This happened three times. The third time she called the
police who said she should call 999 next time. There has been no re-occurrence
recently. The Neighbourhood Watch road signs were though to be faded and giving
the appearance of neglect. They need replacing. There has been no communication
about Neighbourhood Watch or Safer Neighbourhood Team matters from Peter &
Mandy Lamond directly or via Terry. David will ask them for the last time if
they still wish to have responsibility for this area. If there is not a positive
response someone else on the committee will take on this area and contact the
Safer Neighbourhood Team to make enquiries about replacement signs. Action
David
10. Planning applications. There is an application for a building at Cannock Nursery to replace an existing building in a poor state of repair. The new building would be smaller.
11. Planning Matters. None
11. AOB. Clay pigeon shooting in Skibbs lane was disturbing many residents'
Sundays as it goes on all day. Also pigeon shooting was taking place in a field
next to Goddington Park. David queried whether the activity complied with by-laws
and had permission. Members were asked to report these problems to the council,
preferably via the web site as the communication then had to be logged.
Pam will report the state of the pavement from Gladsholme to Court Road, via
the council web site. This has been reported before but there has been no action.
Dan suggested that if nothing is done we could have a work party and clear the
overgrowth back to its original location. Action Pam
The pros and cons of the new Tesco were discussed. Some thought it would be
bad for the businesses in the High Street but Dan thought it may bring more
shoppers to the area.
Pam reported that conifer prunings had been dumped at the edge of Chelsfield
Green by the car park, damaging the fence. Catherine suggested she report this
vial the council web site and that the more we use this facility the better
as it will put us on their radar as being a community that cares. Action
Pam
Off road motorcyclists have been riding on Chelsfield Green, causing damage
to the wild flower meadow. Peter Gandolfi has been in contact with the council
about this and heard that a motorcyclist was pursued but managed to escape.
After an on site meeting it was agreed that the broken barriers would be repaired
so that there is no easy escape and to discourage this usage. The work has already
begun.
Phillip Lane recently reported a problem with an aggressive horse on the footpath
in the field in Maypole Road leading to the Village Hall. The horse tried to
bite two people. This has been reported to the footpaths officer but we have
yet to hear of an outcome.
Catherine proposed the idea of an Internet café in the Parish Room, maybe
one morning a week. Pam asked that it didn't clash with Anne Mead's coffee morning.
The majority of residents have Internet access, but those who do not may welcome
the opportunity. Refreshments would be available to offset costs. This facility
could act as a focal point for residents and would bring social benefits. Peter
Gandolfi is looking into providing wireless access. Dan will put an item in
the Village Voice. Action Dan
The Produce Show has been booked for Saturday 19th September. This is later
than usual but will be better for possible involvement of the school.
12. Date of next meeting 8.00pmTuesday 26th May, Parish Room.
Dates of next meetings:
All on Tuesdays, 8.00pm in the Parish Room, bookings confirmed.
July 28th, September 22nd
AGM Tuesday 3rd November 7.30. Brass Crosby Room.
The meeting closed at 10.10pm.
Chelsfield Village Society Committee Meeting Minutes Tuesday 27th January 2009
Meeting opened at 8.10 pm
Present: Pam Ames, Catherine Gandolfi, James Hummerson, Dan Sloan.
Guests, Julian Grainger, Tim Stevens and Melanie Stevens.
1. Apologies from David Lambert, Bridget O'Donnell and Alan Johnson.
2. Minutes of last meeting. Agreed.
3. Matters arising from minutes. Dan brought along an example of the
new logo. It was decided not to add an address as different officers may write
letters. No material for the Village Voice has been forthcoming yet from Terry.
Action Terry
James has heard that Tom Hart-Dyke charges as much as £500 but may be
able to negotiate via his contact. £500 is out of our league.
4. Treasurer's report. Current account - £348.96, Deposit account
- £1522.30, Current account - £10.49.
The interest on the Deposit account is now only 0.1% so it is not worth transferring
any money over. Catherine is still waiting for a printing invoice from Dan.
Action Dan
5. Communications - Web site/Newsletter. The web site is updated regularly via Anne Paterson and Chris Mead. The log of reported problems and accidents is growing. The committee meeting minutes are added so that residents with Internet access can keep in touch with the committee's activities. It was agreed that the newsletter should have a contact list. More editorial would be appreciated. Action all
6. Committee reports.
APCA. Nothing concerning Chelsfield Village due to a general reduction in planning
applications.
Village Hall. Heard from Philip Lane that the hall had suffered from burst pipes
and flooding in the extreme cold weather.
LBBRF. Nothing concerning the village. A small report may appear in the Village
Voice after the minutes are published.
Road Safety. There is a meeting scheduled this evening. Jeremy Binns had agreed
to attend on our behalf but the panel chairman did not want him to attend as
there was already a representative from Chelsfield Park. The committee agreed
that this representative could not possibly represent our concerns. Julian will
look into this on our behalf. Action Julian
7. Traffic. Julian Grainger had been invited as our ward councillor
to provide support/advice. Julian brought along some maps of the area showing
the Church Road and Warren Road junctions and a print out of the accidents that
the police had attended.
There are three separate issues involving the village.
i) Parking, ii) volume and speed of traffic through village, iii) safety of
Church Road and Warren Road junctions with Court Road.
i) Buses have trouble getting past parked cars in Warren Road and Bucks Cross
Road. Have there been any official complaints from drivers? Parking on the corners
of Orlestone Gardens and Warren Road blocks visibility making it impossible
to exit safely. Although it is illegal to park on corners, would a short stretch
of double yellow lines on the corners get the point home to the parkers? Cars
parking along Bucks Cross Road impede the passage of traffic and block the pavement
to pedestrians. Julian suggested that the Safer Neighbourhood Team should visit
to observe the parking problem at the next home game. During the day there can
be as many as 6 cars parked in Orlestone Gardens all day associated with the
school. If a small car park for the school's exclusive use could be provided,
with access to the rear of the school for collecting and dropping off pupils
this problem would be alleviated. Dan will consult Leslie Virgo about this.
Plastic matting or stone blocks could be used as a hard-wearing surface, thus
maintaining a "green" appearance. Although the owner of the Koi Farm
allows parent parking in the Koi Farm car park, could the school staff park
there? It was not thought that Mr Pitham would be keen on this all day parking.
The possibility of a car park in the field next to the playground was again
discussed, but the land is owned by the council and leased to a local farmer.
Long cars parked at the 5 Bells protrude into the road and are not easily visible
at night. Slanting the spaces may help.
ii) There are 5 points of access to the village. Skibbs Lane carries mainly local traffic but some lorries associated with the farm in the Cockmannings area and the large barn near Blackbush Wood. Chelsfield Lane is used as a cut through to avoid the by-pass and its traffic lights. It is narrow with passing bays. The council will be asked if chevrons can be provided at the bend by the footpath. Traffic seems to exit Chelsfield Lane without stopping. The junction coincides with the entrance to the Koi Farm. Is the Give Way sign correctly placed? Post meeting note: no GiveWay sign was seen here. Would a Stop sign be more appropriate? The route from the direction of Well Hill is used by commuters to avoid the M25 and by locals. The two cross roads with Court Road are used by locals and by commuters cutting through the village. Residents report the very large volume of traffic using both roads during the rush hour and the unsuitable speeds of vehicles.
There are 2 possible approaches to tackle this problem. One is by signage, such as narrow road, bends or pedestrians. Julian will mail us a link to the signs available from the Department of Transport. Dan was of the opinion that as the majority of drivers were using the routes on a regular commuter basis they would ignore or not notice signs due to familiarity with the area. Julian suggested an advisory 20 or 25 mph speed limit. There are several physical solutions that could be considered, such as chicanes, squeezes, coloured areas and gateways that give the impression of entering a vulnerable area. Any kerb build outs would have to be well lit and possibly painted white to make them easily visible. They could possibly be associated with car parking areas. Possible locations for chicanes were discussed. Traffic control measures are more likely to be effective if the drivers can appreciate the reason for them. They should be located on the approach to the built up area so that they can take effect in good time. There is limited space available for gateways as pedestrian access has to be maintained.
iii) Julian said that officers have agreed to take into account damage only accidents as he maintains that whether there is personal injury is more a matter of fortune and timing. We need residents to report any accidents on this stretch of Court Road. Details on how to report will go out in the next newsletter. Julian provided a list of all accidents at the 2 cross roads involving police call out and injury from November 2005 to July 2008. Julian was shown a print out from the CVS web site showing the accidents reported by residents. Many have been missed as accident debris is often spotted at both junctions. Over a period of 2 months from October to December 2008 the Church Road junction has had 2 accidents involving emergency vehicles and there was another between Warren Road and the Highway resulting in the attendance of emergency vehicles. It was thought that the flashing 40mph sign approaching the Church Road crossing was too close to the junction. Perhaps the limit should be applied earlier or the flashing sign sited further south. Maybe the speed limit should be reduced in stages to 50mph then 40mph. Warren Road is perceived to be the more dangerous crossing as there is no half way refuge. Julian suggested the line of the kerbs could be brought back to provide the extra width needed to mark out a refuge and the protecting bollards. The suggestion of traffic lights was discounted as it would lead to more traffic rat-running along Chelsfield Lane to avoid any hold ups.
Julian suggested that after residents views had been canvassed via the Village Voice, a public meeting could be held to discuss traffic problems.
8. Neighbourhood Watch. There has been no communication from Peter & Mandy Lamond directly or via Terry. Julian gave the date of the next SNT meeting as Wednesday February 18th. He will email contact details of the chairman so he can be contacted for further details. A series of Street Briefings/Surgeries will be at various sites around the area over the next few months. See Village Voice for details.
9. Planning applications. Nothing
10. Planning Matters. Tim Stevens outlined the situation with the car wash at the Koi Farm. An enforcement notice was served in December 2006 concerning the storage and sale of stoneware, the case wash and the car wash canopy. Mr Pitham appealed and in November 2007 the case was heard. The car wash canopy was refused permission and subsequently removed. No case was found against the stoneware business and the car wash was allowed as "no residents had complained". Mr Stevens lodged a complaint against this finding and as result Bromley Council admitted they were at fault in the way they handled the case as they had not consulted neighbours and had disregarded any complaints made prior to the announcement of the hearing. Consequently, hearing notices have been sent to all neighbours in the proximity of the Koi Farm, however, notably, the notice failed to identify what the hearing was about, resulting in neighbours contacting the council planning department for an explanation. Julian asked whether it was a planning issue or a public nuisance issue. The Village Society was asked to write a letter in support of the affected residents.
11. AOB. Pam commented on the state of the pavements in Orlestone Gardens.
Julian said they had been checked and reported as being "aesthetically
unpleasing" but sound and there were other more pressing situations. Pam
also mentioned the poor state of the pavement between the village and the Church
Road/Court Road junction. Catherine said that this had been reported last month.
Tim mentioned that he had been told that someone is living in the brick building
in the Koi car park (previously home to Vietnamese pot bellied pigs).
The committee expressed its concern over Mary Lambert's recent hospitalisation
and it was agreed that a card would be sent.
Melanie Stevens accepted the committee's invitation to fill one of the vacancies
on the committee.
Philip Lane reported that the church car park was now lit at night, the church
had been rewired and the new bells had been cast and would be hung later in
the spring. Tim offered to make deliveries if required. Catherine said he could
deliver Alan's round of the Village Voice as Alan was away.
Tim asked how many members there were of the Village Society. Catherine checked
after the meeting and there are currently 14 active life members and 14 annual
members. We are hoping/waiting for renewals from some half a dozen members from
last year including 2 committee members!
12. Date of next meeting 8.00pmTuesday 24th March, Parish Room.
Dates of next meetings:
All on Tuesdays, 8.00pm in the Parish Room, bookings confirmed.
May 26th, July 28th, September 22nd
AGM Tuesday 3rd November 7.30. Village Hall unavailable except Fridays so have
booked Brass Crosby Room.
The meeting closed at 10.25pm.
Chelsfield Village Society Committee Meeting Minutes Tuesday 25th November 2008
Meeting opened at 8.10 pm
Present: Pam Ames, Catherine Gandolfi, James Hummerson, David Lambert, Terry
Sparkes and Dan Sloan.
Apologies from Bridget O'Donnell and Alan Johnson
Election of Officers
David acted as chairman for the meeting but hoped that a full meeting next time
would throw up a replacement as he wanted to stand down. Catherine will carry
on at present acting as secretary but was still acting as treasurer. Pam said
that nobody should be doing 2 jobs, but no one else present wanted to take any
officer positions. There is a possibility of further developments on this front
and this will hopefully be resolved this by the time of the next committee meeting.
Matters arising from the minutes of the last steering group meeting.
Jeremy Binns still wishes to attend the Road Safety Panel meetings and will report back to the committee.
Dan is looking into new letterhead and map of the different village areas. Action Dan
The list of out of area Life Members has been updated.
Dan thanked Catherine for producing the first edition of the new Village Voice.
It was disappointing that we only had a few returned questionnaires, but all residents had had the opportunity to respond.
Thanks to Terry who stepped in to provide the wine for the AGM as Julius had run out of supplies.
James had spoken to his contact with Tom Hart-Dyke and will write to him re a talk to the village. Action James
Website. Up and running.
Newsletter
Dan would like to make the Village Voice a regular monthly publication.
He asked Terry to write down some of his memories of the village for the Village
Voice. It was thought this could be a regular feature. Action Terry
Dan asked if someone would write up the AGM for the Village Voice. Catherine
said Peter would as he took the minutes.
Post meeting note. This has been done.
AGM
Attended by 38 people. A successful and enjoyable meeting. New members attended
and joined. Councillor Julian Grainger was also present and spoke about traffic
problems. A vote of thanks was given to Pam to pass on to Alan Ames.
History of village
Terry had received a suggestion from Leslie Virgo to compile a history and information
about the village for newcomers to be available on CD/DVD. Anne Mead contacted
Catherine and Philip Lane contacted David about 2 crates of old Village Society
files that had been left in the Brass Crosby Room by Julius Bannister on the
day of the AGM. The committee was not aware of this at the time of the meeting
so we were asked to urgently remove them the next day as they were in the way.
David went to collect them but Anne Mead had lent them to a local archivist.
David said they will be retrieved later and Dan said he could store them. The
information in the files could provide a rich source of Village Society history.
The village history could eventually be made available on the village web site
although it is appreciated that not all residents have access to the Internet.
Treasurer's Report
Current Account: £326.96
Deposit Account: £1516.92
Cash: £13.73
LBBRF and Residents' News
Seat belts. Eight out of ten road traffic accident fatalities occur to those
not wearing seat belts. Of those, five out of ten would not have occurred if
seat belt had been worn.
Number plates are the most stolen objects from cars and used in "drive aways" from petrol stations.
Comments are invited on the Bromley town centre Area Action Plan (APP). Leaflets have been widely distributed but have not come to Chelsfield Village. The plans are available for viewing in libraries and at the Civic Centre. Also at www.bromley.gov.uk/BromleyTownCentreAAP.
At the recent London Mayor's question time in Bromley Boris Johnson said "No" when asked if there would be an expansion of Biggin Hill Airport. Members were not certain that it was in his power to make such decisions.
Street friends - Members expressed dissatisfaction with the standard of upkeep
of our pavements. Catherine showed a leaflet about "Street Friends".
Bromley Council is inviting residents to report problems in their adopted street
such as dumped rubbish, graffiti, road and pavement problems. We can and should
all report any problems to Bromley Council. The contact details are on the back
of the newsletter and the CVS web site. Terry filled in the form volunteering
to be the Street Friend for Chelsfield Village. Catherine said she would post
it.
Post meeting note. Please let Catherine know what you report using the web site
feedback form. There is a log of reported problems on the web site.
Planning Applications
Skibbs Lane (out of our area but for interest) replacement house.
June Cottage. Application for single story extension to rear.
Bluebell Farm application to regularise hunter trial course, extension to warehouse,
coach parking and driveway. All previously subject to refusal by Bromley Council.
Catherine said she would look at this on the planning web pages. Action Catherine
Post meeting note. I have looked at these applications. There doesn't seem to
be anything we can do to help the residents near this site. The fault seems
to lie with Bromley's planning officers taking too long to respond to complaints
with the result that activities and developments without planning permission
are allowed to carry on for so long, despite complaints from residents, that
they become permissible by default. In this case the residents have been complaining
for many years to no avail. The lesson is to be vigilant and to voice our opinions
early on as soon as problems arise and keep on doing so. Respond to invitations
to comment on applications. Don't rely on someone else to do so or assume Bromley
Council will do the right thing. If you make no comment the council assumes
there are no objections.
The Bungalow is Skibbs Lane has now been sold and it is proposed that it will be restored.
APCA - Nothing concerning Chelsfield Village
Neighbourhood Watch
Terry will ask Peter and Mandy Lamond to feed back any Neighbourhood Watch and
Safer Neighbourhood Team news. Terry suggested that burglaries would increase
in the present financial climate and we should all be extra vigilant.
Parking/Traffic
Most residents seem to be concerned about this issue. Parking on corners is
very bad and dangerous and illegal. The possibility of a village car park was
discussed to cater for the 5 Bells, school and cricket/football. It was thought
to be prohibitively expensive for the 5 Bells to provide its own car park as
the previous landlord had looked into it. Dan proposed that if pedestrian access
could be provided from Skibbs Lane to the back of the school with a dropping
off and turning area the parents would use this area instead. Pam and Catherine
were sceptical, pointing out that the cars arrived in Orlestone gardens at around
3 o'clock and waited for nearly half an hour. Parking was kindly provided by
the owner of the Koi Farm but little use was made of this, presumably as it
was thought to be too far to walk. The only way to get the parents to park in
a provided area would be to use yellow lines. The first approach should be to
Leslie Virgo to see of the Diocese would consider leasing part of the field
nest to the Rectory for this purpose. Dan offered to do this. Action Dan
The use of the field next to the children's playground has previously been considered.
Terry suggested that blocks could be laid that would allow the grass to grow
through. This field is leased by Bucks Cross Farm and it would be sensible to
approach the farmer first before making further movement in this direction.
Catherine thought that without the introduction of parking restrictions in the
centre of the village there would be no incentive for patrons of the 5 Bells
or parents to make use of the alternative facilities. David speculated on the
future of the school and the pub and wondered if there would still be a requirement
for a car park in the future.
Speed and safety on Court Road. There have been several accidents here recently,
some serious. David thought time was right to try to get something done about
the dangerous cross roads.
The Village Society members were divided on the speed camera issue. Some thought
the cost of the camera should be borne by the police. Others thought it could
act as a useful deterrent to speeding motorists but only if it is used frequently.
If we decide to make a donation towards the cost either the Safer Neighbourhood
Team or the person in charge of collecting for the camera could be invited to
a committee meeting so that we can find out what our share of the camera would
be. David suggested that perhaps the Summer Fair would make a donation.
Events
Christmas Carols with the choir of St Martin's around the tree at Cross Hall
9.00pm Thursday 18th December followed by meeting up in 5 Bells. Electricity
for the tree lights in 2007 was kindly provided by Sharon Wright.
AOB
The Committee wished Doug Parkes well on hearing of his hospitalisation.
Suggestions for further invited speakers included Bob McQuillan, Head of Planning,
to talk about Conservation Areas and various political contacts of Pam's.
Catherine suggested that before the next meeting we should look at the Bromley
Council web site, look up road safety and look at the traffic calming treatments
that are available.
Post meeting note. We should also consider possible solutions to the dangerous
cross roads with Court Road.
Dates of next meetings:
2009. All on Tuesdays, 8.00pm in the Parish Room, bookings to be confirmed.
January 27th, March 24th, May 26th, July 28th, September 22nd
AGM Tuesday 3rd November 7.30. Village Hall unavailable except Fridays so will
book Brass Crosby Room.
The meeting closed at 9.50pm.
Chelsfield Village Society Steering Group meeting Tuesday 14th October 2008
Meeting opened at 8.15 pm
Present: Catherine Gandolfi, James Hummerson, Alan Johnson, David Lambert, Jim
Leach,
Terry Sparks and Dan Sloan.
Apologies from Jeremy Binns, Helen Griffiths, and Alan Johnson,
Minutes.
The minutes were agreed.
Matters arising from the minutes.
The new delivery rounds had been used to distribute the questionnaire to all
residents and out of area members. Denis Graham had delivered Alan's round as
he was unavailable.
Action points
Logo. Jeremy and Catherine had been unable to unearth a simpler logo. Dan said
he would provide new letterhead designs for discussion. Action Dan
Delivery round map. Catherine has provided Dan with a list of the different
rounds which he would use to produce a map. Action Dan
Dan asked for a list of postal addresses of out of area members so that newsletters
could be posted.
Post meeting note. Catherine is updating this list by contacting the out of
area members who have shown no interest in the Village for many years to find
out if they still want to receive communications. The web address has been given
to these members for their interest. Action Catherine
No-one had commented on the email about the proposed speed camera. Catherine
read it out again and it was agreed that Mr Cobby would be asked to attend the
next committee meeting and answer our queries such as where does the Safer Neighbourhood
Team think our problem areas are and how much use would be made of the camera
in village locations.
Jeremy was unable to attend his first Road Safety Panel meeting but will be
attending the next one.
Helen has asked the head teacher of Chelsfield Primary School to raise the matter
of parking with parents.
Helen also spoke top the head teacher about the Produce Show and Catherine went
in to see him with some schedules.
Catherine was waiting to hear whether Alan Ames of Eagle Heights could give
a display at the AGM.
Post meeting note: Alan Ames will be able to attend the AGM with some of his
birds. He does not expect a fee but would like a donation to be made to Eagle
Heights to help with their running costs.
Catherine circulated an electronic version of the questionnaire after the September
meeting as requested.
Although mentioned at this meeting as a point for discussion, the Christmas
preparations were not discussed further.
Communications - Web site/Headed paper/ Newsletter etc
A fledgeling web site was up and running. Thanks are due to Anne Paterson and
Chris Mead for hosting this on the Chelsfield Events web site, www.chelsfieldevents.co.uk
. Click on Events or Links logo then the Chelsfield Village Society area. The
CVS website currently has a front page outlining what we stand for with a link
to the constitution, contact pages and links for problem reporting, diary dates
of meetings, minutes of meetings, Neighbourhood Watch information and a page
for information and articles. There is space for a history of CVS. David said
he was in touch with Colin Davidson who was involved in the very early days
and would ask him to provide some material for the history. An electronic version
of the Newsletters would also be added to a separate page.
Dan will provide samples of headed paper artwork - see above.
For newsletter see Village Voice below.
Treasurer's Report
Current Account: £261.96
Deposit Account: £1516.92
Cash: £38.43
Catherine was pleased to report that the Produce Show made a profit for the
first time in many years.
Planning Applications/APCA/General
Longlands had been allowed to retain an existing feed store after a retrospective
application but existing containers had not been permitted. An appeal had been
lodged.
A Federation report stated that there has been a dramatic fall in planning applications
in conservation areas.
One result has been that vacated posts have not been filled and there is a definite
danger that the Council will use the situation to effect further cut backs.
The present conservation officers have gone on courses to
improve their skills. Experience has shown that other Councils who see conservation
as an integral part of
developments attract these officers with offering higher salaries.
The bungalow in Skibbs Lane is again back on the market.
LBBRF
- Public Protection and Safety. A working group report has been produced outlining
future measures - a substantial increase in police officers of all grades for
Bromley is to be implemented.
- Public toilets - are not available in the town centre after club and pub closures.
The Council is considering various options - 'pop-up loos' and commercial toilets.
- The Council was reminded of the 106 Agreements for the provision of better
toilets when regenerating the town centre.
Boris Johnson is in talks with businesses in London to allow their facilities
being used by Freedom Pass holders without having to make a purchase.
- From the LBBRF minutes, for your information.
Air Support Units (ASUs): Air Support Units are, as the name suggests, supporting
police forces on the ground and deployed all over London and the southeast.
At present three helicopters come into Biggin Hill Airport (BHA) for training
and re-fuelling purposes (although refuelling also takes place at other locations).
A proposal envisages refuelling at night when other locations are closed. Currently
the three helicopters are based and operate out of Lippets Hill near Chingford.
It is rumoured that Lippets Hill is to be sold for redevelopment and hence an
application for the ASUs to be accommodated at BHA as a 24-hour take off/landing/refuelling
base could well be made. Such flights would be exempt from the normal 'flying
hours' constraints. Although such an application would be made to BHA the Council
as the leaseholder will make the final decision as it would necessitate a variation
to the lease.
It would be advantageous, however, if individual RAs could discuss their reaction
if a proposal were to be made. An increase in helicopter flights and noise would
be inevitable for all - the radial effects for those living very close to the
airport should be given top consideration.
One of the objectives of the Federation is to protect the interests of all Bromley
residents - which should be borne in mind when discussing the issue.
We discussed whether this would affect the village and whether there was any
suitable alternative.
- Tesco Store, Orpington: Photographs of recently opened mega-Tesco (from refurbished
old buildings to new builds) were shown. Very impressive, but no discussion
as to the effect on Orpington town centre.
- Planning. New legislation from 1 October, i.e. no planning permission required
for loft and one storey side/ back extensions as long as they are within a percentage
of buildable land.
- Transport. R5 + R10: This is the same bus and route, except that passengers
felt it was easier if it was R5 going one way and R10 on the return journey.
Member organisations were asked top report to any bus route problems. Jim said
that the R3 often suffered unscheduled cancelations resulting in waits of up
to an hour.
Neighbourhood Watch./Safety in and around the Village
No-one at the meeting attended the Safer Neighbourhood Team day on Sunday. David
and Catherine were
Away. It is not known if our co-ordinators, Peter and Mandy Lamond were present.
Catherine contacted the
Team by email and was told that they could call at any address if people had
possessions they wanted
security marked. A guest of Alan's had their car broken into in his driveway,
setting of the alarm.
Produce Show
The profit of £44.46 was split 50/50 with Well Hill, giving us £22.23.
Numbers were down a little due to one family group not entering (last year over
70 entries from them alone) but increased entries came from others. The entries
were down mainly in the flower classes due to the poor weather. Over 20 people
from Chelsfield and Well Hill were involved in running the show, from judging
to floor sweeping and there were 45 entrants, with one individual making 33
entries. Four outside judges also took part.
Parking/Traffic
There have been 2 accidents on Court Road I the last 7 days. One was attended
by the emergency services and the second appeared to be the result of a car
colliding with a re-inforced bollard. Jim remarked that the parking in the village
was a lot better now there was no football.
Village Voice
It was agreed that the name of the proposed village newsletter would be Village
Voice. It was also agreed that the first issue should be circulated before the
AGM, preferably at the end of the month. Catherine was collecting the material
and Dan was set up to print it by the due date. Action Catherine and Dan
Questionnaire
David has collected all the replies together and will collate the results for
inclusion in the newsletter.
Alan Blake, a life member who moved away 14 years ago, asked to be removed from
the mailing list.
See above in matters arising. Action David
AGM 13th November 2008
Terry suggested that Julius could get 10litre bottles of wine. He agreed to
ask Julius to provide a bottle each of red and white. Catherine asked that he
submitted a bill. Action Terry
James offered to provide the nibbles. Action James
The Eagle Heights contact will be chased up. See Action points above. Action
Catherine
Forthcoming Events
Catherine suggested that Tom Hart-Dyke of Lullingstone Castle and the "World
Garden" could be invited to give a talk to the village. James has a contact
and will make enquiries. Action James
AOB
Catherine pointed out that the revised constitution omitted that 14 days notice
of the AGM should be given to members. It was agreed that this should be included.
There was a discussion about fly tipping. Catherine said advice and a reporting log were on the CVS web site. There were two contrasting opinions on whether it was worth reporting the perpetrators to the council. Terry thought it was not worth it because the Council would do nothing, and Dan had made a point of passing on details. David insisted that the council do make an effort to identify and prosecute fly-tippers. Catherine said there was a possible £300 reward for members of the public who reported "envirocrimes". Post meeting note. On the council web site it says "if your information helps us successfully to prosecute an offender, you could receive up to £500 as a 'thank you'." Perhaps this should be better known.
List of jobs/duties. David read out a list of all the tasks which had been
carried out by the Village Society in the past. Catherine said they were the
same as her list.
Chairman, secretary, treasurer, minutes secretary, social activities, fund raising,
meetings of interest, refreshments, membership, hall bookings, planning, newsletter,
web site, delivery rounds, stalls at local events, Produce Show, and representatives
on local groups (LBBRF, Road Safety Panel, APCA, Neighbourhood Watch). These
do not all have to be undertaken by committee members.
The meeting closed at 10.05 pm
Dates of next meetings: AGM Thursday 13th November, 2008, 7.30pm, Brass Crosby
Room
First meeting of new committee: Tuesday 25th November 2008 7.30pm, Parish Room,
yet to be confirmed.
Chelsfield Village Society Steering Group meeting Tuesday 2nd Sept. 2008
Meeting opened at 8.10 pm
Present: Jeremy Binns, Catherine Gandolfi, Helen Griffiths, James Hummerson, Alan Johnson, David Lambert, Terry Sparkes, Dan Sloan.
Apologies from Bridget O'Donnell and Jim Leach
David outlined the progress so far for Alan - namely that the Steering Group was setting down ideas prior to the AGM when the new committee would be formed.
Minutes.
The minutes were agreed.
Matters arising from the minutes.
Action points
Logo. Catherine could not find a simpler logo. Jeremy said he would search through
old paperwork for a simpler logo he remembers and Dan said he could re-design
a simpler version. Action Jeremy and Dan
David said that Peter and Mandy would like to continue their contact with the Safer Neighbourhood Team (SNT) and report back to the Steering Group/Committee.
No-one came up with comments or further suggestions for the proposed questionnaire.
Communications.
Website. Anne has already put a link to our page and set up a contact form.
It was suggested that we approach local businesses for sponsorship in return
for a link. Other suggestions were Neighbourhood Watch (SNT) link, history of
Village Society, updated constitution, how to report problems with a log of
what has been reported and results, minutes of meetings, photos (with permission),
events not covered by Chelsfield Events site such as SNT events or Bromley Council
events.
Newsletter.
It was agreed that this should be bi-monthly and the copy would be given to
Julius who had kindly offered to print what has been provided. The going rate
would be paid.
David suggested that a summary could be provided quarterly for inclusion in
the Church magazine.
Distribution was discussed and it was agreed that the newsletters would be hand-delivered.
Catherine asked for volunteers to take on the rounds. Alan will take on the
village centre round, James the residents in the Cannock area, Bruce (volunteered
by James) the Jubilee Road/Hollybush Lane area, Terry the residents to the west
of the by-pass and Catherine will continue with the Maypole/Hewitts round. 10
members live outside these rounds and would require postal delivery. Whoever
collects the printed newsletters would deal with this. Action who?
Dan said he would prepare a map of the delivery rounds for the delivery team
if Catherine would provide him with a list.
Action Dan and Catherine
Treasurer's Report
Current Account: £192.23
Deposit Account: £1509.58
Cash: £38.43
Planning Applications
A summerhouse (location unknown).
Hewitt's Farm grain store change of use from storage to distribution.
Post meeting note: this applies to an appeal resulting from the council's
refusal of change of use on the grounds of noise and disturbance residential
properties and inconvenience to road users due to unacceptable traffic congestion
on the local road network. The appeal was launched in July so the time for any
comments will now have passed.
APCA - Nothing concerning Chelsfield Village
Neighbourhood Watch
At the time of the meeting Catherine was still waiting to hear from the SNT
and collection co-ordinator (since July).
Post meeting note: After a reminder the collector replied - email has been
forwarded to steering group members for comment. Action all
Parking/Traffic
Catherine had a copy of a report of a Road Safety panel meeting where it stated
that 14 residents group representatives were in attendance. She asked if anyone
would like to be our representative and Jeremy volunteered. Catherine will email
him the contact details.
Action Jeremy and Catherine
Jeremy voiced his concerns that with the new term starting parking problems
in Orlestone Gardens would return. Helen offered to telephone the Head Teacher
as she knows him and ask him to raise the matter with parents. Action Helen
Events
Produce Show. The involvement of the local school children was discussed. Catherine
said that a parent from Well Hill was trying to encourage participation. Catherine
would take some schedules in to the Head Teacher and Helen would telephone him
to try to drum up support.
Action Catherine and Helen
The AGM venue was booked. Cheese and wine was suggested as refreshments and
a possible speaker was discussed. Last year we were intending to have a representative
from Eagle Heights. This was again proposed. Catherine will approach Pam and
Bill Ames, parents of the owner with this in mind. Action Catherine
AOB
The SNT are holding a Street Briefing on Saturday 13th September at 7.30 pm
next to the cricket pavilion. This is a chance to meet them and maybe discuss
the speed camera. All residents should have had a notice delivered by the SNT.
Catherine had received advance notice of Bromley Council's annual Planning Seminar
asking for agenda items. The date is Saturday 22nd November.
Catherine was asked to send round an electronic version of the proposed village
questionnaire for approval/comment. Action Catherine
Christmas lighting for the village was discussed and the possibility of a Christmas social event. This will be discussed at the next meeting.
Dates of next meetings: Tuesday 14th October 2008, 8.00pm, Parish Room
AGM Thursday 13th November 2008, 7.30pm, Brass Crosby Room,
Chelsfield Village Society Steering Group meeting Tuesday 29th July 2008
Meeting opened at 8.15 pm
Present: Helen Griffiths, David Lambert, Catherine Gandolfi, Bridget O'Donnell,
Terry Sparkes, Jim Leach, James Hummerson.
Also present as invited, Anne Paterson and Chris Mead
Apologies from Alan Johnson, Jeremy Binns
The Chairman opened proceedings with a brief review of the previous committee meeting in which the Constitution was set and the way forward was discussed. It was agreed that the new Constitution correctly depicted what had been decided.
Anne Paterson and Chris Mead were attending the meeting to offer advice on setting up a village web site. Chris said it was important for the village to have a web site as everyone else did these days. It was agreed that the established Chelsfield Events web site, managed by Anne, would host the Chelsfield Village Society web pages and Anne would update it regularly as material was provided.
Suggestions were made as to what should/could be on the site: these were-
Constitution, Neighbourhood Watch, history of Chelsfield Village Society, problem
reporting - how to, with a log of results, contact form which will be redirected
to a chosen email address (David), dates of meetings, minutes, Chelsfield Village
Society events, photographs.
The requirement for a logo for the web site was discussed. Jim provided a sheet
of Village Society headed note paper but it was agreed that this was too fussy.
Catherine and David remembered a simpler logo and Catherine would search for
it. Action Catherine
The proposed newsletter was discussed. Terry repeated that Julius was happy to produce this but Catherine was concerned that as it was a Village Society newsletter we should keep control and Julius had not produced a newsletter over a period of over 2 years despite having been provided with appropriate material of local interest. Terry thought that the newsletter should be produced twice a year but every 2 months was thought to be more suitable. Terry said nobody would read it if it contained nothing of interest. The content was discussed which would be similar to the web site. Contributions from anyone would be welcome. Terry suggested David Griffiths' alternative history of Chelsfield Village, which had been very well received, would be one such example.
Possible inclusion of the newsletter in the Church Magazine was discussed but it was thought to have a very narrow circulation. The existence of and contacts for the Village Society could be listed along with the other local groups. Anything for inclusion would be sent to Anne.
Terry said we would need to raise money to support the newsletter production. Dan Sloan has quoted 4 pence for a folded A4 sheet giving 4 pages of A5. This would cost just £6 for 150 copies and would be reliable. They would be hand delivered.
Helen read out a list of donations made from the proceeds of the Summer Fair.
Catherine was invited to report her attendance at the LBBRF (London Borough
of Bromley Residents Federation) meeting. Although the Village Society is been
a member of this group no one had attended any of the meetings or passed on
any information since Janet Binns' role as our delegate had been passed to Julius
Bannister in 2005. From the meeting it was learned that:
" Local 20mph speed limits had been discussed at the previous meeting and
a questionnaire had been distributed. These were to be introduced locally in
the Avalon Road and Goddington Lane areas.
" In the last year, all groups had been invited to have a member on the
Road Safety Panel.
" Residents Associations were consulted regarding the Orpington Town Centre
Plan
" There is a planning expert on hand who can offer advice when needed.
" There was a circular emailed out about Bromley Seniors' Day.
Treasurer's Report:
Balances: Current Account £245.23
Deposit Account £1509.58
Cash £44.91
The balance is now the lowest since 1991, which may be a good thing.
The average annual income over the last 5 years to 2005 was £740
The average annual spend over the last 5 years to 2005 was £810
This obviously cannot be financed by subscriptions alone and fund raising needs
to be increased.
The average income for the last 3 years is £520. The average spend over
the last 3 years is £774. Discounting the large recent donation of £1500
to the Village Hall, the average spend would have been £277, which illustrates
a huge reduction in Village Society activity. A further donation of around £300
to the Safer Neighbourhood Team has been earmarked but they have so far not
responded to my request for details on the proposed shared speed camera.
David asked if anyone knew if Peter and Mandy were going to continue their involvement with Neighbourhood watch. Nobody had any information on this. Action David
Catherine suggested a residents' questionnaire could be circulated and put on the web site. This was agreed and the Steering Group members were asked to come to the next meeting with suggestions. Some proposed were: what would residents like the Village Society to be involved in such as - social events, fund raising, clean up events, trips abroad, what concerns do residents have. Action All
We have been asked to have the AGM on a day other than Friday, so a Thursday was chosen.
The meeting closed at 9.30 pm
Dates of next meetings: Tuesday 2nd September 2008, 8.00pm, Parish Room
Tuesday 14th October 2008, 8.00pm, Parish Room
AGM Thursday 13th November 2008, 7.30pm, Brass Crosby Room,
Chelsfield Village Society Steering Group meeting Tuesday 8th July 2008
Meeting opened at 8.05 pm
Present: Helen Griffiths, Jeremy Binns, David Lambert, Catherine Gandolfi, Bridget O'Donnell, Terry Sparkes, Jim Leach, James Hummerson.
Apologies from Alan Johnson, Dan Sloan
The group discussed the clarification of the current constitution. David took the group through it line by line, making agreed alterations as deemed necessary.
A discussion followed with the aim of determining the way forward for the Society.
Terry thought that it was only involved with planning matters and the Produce
Show. He mentioned Village clean ups as a possible community activity. These
used to be regular occurrences until recently. Members may also welcome the
re-instatement of social events.
It was decided that part of its role should be to act as a collector of information and a vehicle for communicating this information to the Village residents. This would be done by means of a newsletter and a web site. It was pointed out that Julius Bannister had generously offered to produce the newsletter.
Jeremy pointed out that he had contacted the council about the state of the footpath towards Hewitts and they had cut it back and promised a gravel surface. Catherine pointed out that the council had been asked to trim back the trees to improve the sight lines at the accident prone Warren Road junction. The procedure for contacting the council about such matters should be publicised to all residents so that they can report problems without relying on someone else to do it.
Individuals and representatives of other organisations may be invited from time to time to attend meetings or submit written information for inclusion in publications.
Catherine pointed out that Chelsfield Village Society was the only local residents' group not to have its own web site and that group members should look at the web sites of other local residents' groups to help decide what we should be covering with our own site. The Chelsfield Events web site, run by Anne Paterson, was mentioned as a site giving information about local activities. There would be no intention to duplicate this excellent site, but certainly to provide reciprocal links. Terry suggested that he could invite Anne to a meeting.
It was appreciated that all the other groups associated with the Village were autonomous and agreed that a newsletter and web site could help bring the local groups together.
The meeting closed at 9.50 pm
Date of next meeting: Tuesday 29th July, 8.00 Parish Room